Letter of Intent

Production information

Complete the form below if you are interested in pursuing any commercial activities related to photography, film, videotaping or any other media production. The Film Office will provide the most up-to-date requirements necessary for the municipality in which you are interested in working.

IMPORTANT NOTE: Please be as specific, accurate and complete as possible as this information will be used to assess your request and to generate your permit documents, if and when issued.

First Name:

Last Name:

Applicant/Contact's Job Title:

e.g., location manager, assistant location manager, UPM, producer, director

Production Co. Full LEGAL Name:

FULL LEGAL NAME including "LLC," "Inc.," etc. This will be the entity named on your film permit. [Students: Use the name of your school.]

Project Title/Working Title:

Company Address:

City:

State:

Zip:

Country:

Email:

It is okay to contact me via email:

Yes No

Phone:

Fax:

Budget:

Potential Economic Impact:

General Information/Purpose:

Type of Production:

If other, please specify:

Do you know where you want to shoot

If so, where? If not, describe your requirements so we may provide suggestions:

Notes/Requirements on Location:

Please list specific areas of the location(s) to be used, and provide as many details as possible

Upload Map/Diagram (optional):

Dates/Times:

Total Cast & Crew Size:

Number of people including ALL cast, BG, crew, catering/crafty, drivers, etc.

Equipment:

Vehicles:

Any traffic control or disruption to local activity?:

Yes No

If so, briefly describe:

Any weapons, incendiary effects or police/military wardrobe?:

Yes No

Will you require any hotels, catering services or other accommodations?:

Any questions for us?:

What brought you to Westchester for locations?:

Summary of insurance requirements

ALL productions on the property or otherwise under the jurisdiction of Westchester County, including student and non-profit productions, MUST provide:
1. A valid certificate of insurance, with a minimum limit of $2 million for general liability, naming:
"County of Westchester, 148 Martine Ave., White Plains, NY 10601" as additional insured.
If you fail to use that exact wording and address, your permit may be delayed or denied.
2. Proof of workers compensation insurance on NYS Form C-105.2. New York State statutory limits apply.
Additional insurance may be required depending the nature of the project.
Complete requirements are specified in Schedule B of your location agreement and permit.

Read & understood.

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