Letter of Intent

Production information

Complete the form below if you are interested in pursuing any commercial activities related to photography, film, videotaping or any other media production. The Film Office will provide the most up-to-date requirements necessary for the municipality in which you are interested in working.

IMPORTANT NOTE: Please be as specific, accurate and complete as possible as this information will be used to assess your request and to generate your permit documents, if and when issued.

First Name*:

Last Name*:

Applicant/Contact's Job Title*:

e.g., location manager, assistant location manager, UPM, producer, director

Production Co. Full LEGAL Name*:

FULL LEGAL NAME including "LLC," "Inc.," etc. This will be the entity named on your film permit. [Students: Use the name of your school.]

Project Title/Working Title*:

Company Address*:

City*:

State*:

Zip*:

Country*:

Email*:

It is okay to contact me via email*:

Yes No

Phone*:

Fax:

Budget*:

Potential Economic Impact:

General Information/Purpose:

Please provide a *brief* summary of the project and description of scene(s) for your permit

Type of Production*:

If other, please specify:

Do you know where you want to shoot

If so, where? If not, describe your requirements so we may provide suggestions*:

Notes/Requirements on Location:

Please list specific areas of the location(s) to be used, and provide as many details as possible

Upload Map/Diagram (strongly recommended):

Dates/Times*:

Total Cast & Crew Size*:

Number of people including ALL cast, BG, crew, catering/crafty, drivers, etc.

Equipment:

Vehicles:

Any traffic control or disruption to local activity?*:

Yes No

If so, briefly describe:

Any weapons, incendiary effects or police/military wardrobe?*:

Yes No

Will you be using a tent vendor?*:

Yes No

If so, provide name & address, contact name, title & email:

We will send vendor a tent permit for signature, and insurance requirements.

Will you require any hotels, catering services or other accommodations?:

Any questions for us?:

What brought you to Westchester for locations?:

COVID-19 health & safety requirements

All productions must comply fully with the New York Forward media production guidelines.

You must complete a written safety plan, which must be available for inspection on location. (You may use this template.)

You must affirm to the state that you have reviewed, understand and will implement the industry guidelines, and provide proof of that affirmation as a condition of receiving a permit from the County.

I have read and understood the health & safety requirements. (REQUIRED)

Summary of insurance requirements

ALL productions on the property or otherwise under the jurisdiction of Westchester County, including student and non-profit productions, MUST provide:

1. A valid certificate of insurance, including
• commercial general liability insurance with a minimum combined single limit of
$1 million per occurrence and a minimum aggregate limit of $2 million;
• automobile liability insurance with a minimum limit per occurrence of $1 million
for bodily injury and $100,000 for property damage; AND
• $2 million umbrella/excess coverage.
The COI must name "County of Westchester, 148 Martine Ave., White Plains, NY 10601" as additional insured.
COIs for student productions must name both the Permittee and the County as additional insureds.

2. Proof of workers compensation insurance and disability benefits on NYS forms C-105.2 and DB-120.1, naming the Permittee and listing
"County of Westchester, 148 Martine Ave., White Plains, NY 10601" as the requesting entity in box #2.
New York State statutory limits apply. Forms SI-12, GSI-105.2 or CE-200 may be accepted, if applicable.

If you fail to use the exact forms, wording and address specified here, your permit may be delayed or denied.
Additional insurance may be required depending the nature of the project.
Complete requirements are specified in Schedule B of your location agreement and permit.

I have read and understood the insurance requirements. (REQUIRED)

* Indicates a required field.